Privacy Policy

XVI. TECHNOLOGY AND COMMUNICATIONS SYSTEMS POLICY SNHS has established security and usage guidelines with regard to access to and disclosure of electronic data composed, stored, sent, or received by employees using SNHS voice mail, email, internet and/or computer systems. All office, telephone and computer equipment, software and supplies are the sole property of SNHS and should not be utilized for personal or non-business use. You should have no expectation of privacy in any telephonic, facsimile or internet transmissions, computer files, disks and records, or voicemail systems using our devices or networks and all of our computers and files are subject to review and inspection at any time. SNHS reserves the right to review, intercept, monitor, access and disclose all matters on our electronic communication systems, at any time, with or without employee notice, during or after working hours, and may monitor any employee’s use of these systems. SNHS has spent substantial resources to build and provide electronic communications systems, including telephone equipment, facsimile and scanning equipment, electronic mail (e-mail), computer systems, voicemail, and internet access. Misuse or inefficient use of these systems can jeopardize the SNHS mission through decreased productivity, strained resources and increased liability. Although it is impossible to anticipate in advance every possible kind of misuse that would be of concern to SNHS and that could lead to corrective action, including dismissal, the following are considered violations of this policy: Removing any confidential information from the company premises or from company systems, whether in hard copy, on a disk or flashdrive or via electronic transfer, without express written permission. Downloading and/or installing software that is not necessary for the individuals program/job function. Users must have permission from their program director and coordinate with MIS before installing any program software. Altering or relocating agency computer equipment settings, configurations or software, including printers, wireless devices, network switches, routers, etc. Violating system security by attempting to evade user authentication or security of any agency system, impersonating or logging in as another user, logging into server or an account that the employee is not expressly authorized to access and/or accessing data not intended for the employee. Deliberately propagating any virus, worm, Trojan horse, trap-door program code, or other code or file designed to disrupt, disable, impair, or otherwise harm either the agency’s networks or systems or those of any other individual or entity. Use of flashdrives requires express written permission, due to the 31 increased risk of inadvertently introducing viruses and malicious code, or damaging agency systems and hardware. Using agency systems to access social networking sites, including but not limited to Facebook or other social networking sites, or for any inappropriate or unlawful activity/purpose (harassing/discriminatory communications including jokes which may be deemed offensive by ordinary employee standards, especially those with sexually explicit content) including the solicitation or reception of sexually explicit materials. PERSONAL ELECTRONIC EQUIPMENT SNHS assumes no responsibility for any personal electronic equipment (cell phones, smartphones, tablets stereos, laptops, clocks etc.) that you may choose to bring to work. Personally owned electronic equipment that can record or transmit information, including but not limited to cellphones, camera cellphones, flashdrives, disks and PDAs could pose a potential risk to confidentiality. Employees are expressly prohibited from using such devices for purposes that are illicit, illegal, discriminatory or determined by the company to be a risk to confidentiality.